| Here's a list of all the things you need to do for any | | | | Place an order for the special monogrammed |
| training program. Just to ensure that there are no loose | | | | stationery and folders that the participants will use |
| ends that pop up at the last moment. Hope you find | | | | during the training program well in advance. No point |
| this checklist helpful. | | | | getting them after the training is over. |
| 1. Book the Venue | | | | 11. Complete the typing and printing work |
| Right, this may be the first step, but it is amazing how | | | | The course material will need to be typed and printed |
| many people just assume that a venue will be | | | | well before hand. Make sure that this is all done and |
| available and don't book it till the last minute | | | | kept ready for use. |
| 2. Confirm the Speakers | | | | 12. Send out the pre-course material |
| When you know you will need some guest speakers | | | | If you need the participants to do some preparation |
| make sure that you confirm their dates well in | | | | before they attend the training program, make sure |
| advance. Don't expect an expert to be free at a | | | | that you send out the pre-course material and |
| moment's notice. | | | | instructions well in time. |
| 3. Order the support materials | | | | 13. Confirm the participant and speaker by phone |
| Let's get a list of all the material that you will need | | | | Make sure that a couple of days before the program |
| together. Now see what all you have and what needs | | | | you confirm with all the participants and the speakers |
| to be procured. Place the orders now. | | | | about their ability to attend the training program. |
| 4. Confirm hiring arrangements | | | | 14. Pick up all the media you will need |
| No matter much in advance you have hired out the | | | | If you are planning to use any films, videos, |
| utilities, equipment or transport, make sure you confirm | | | | photographs, or any other training media, collect them |
| it a week in advance. That way any problems can be | | | | and keep then available with you. |
| solved. Again confirm details a day before the main | | | | 15. Prepare the training room |
| program. | | | | On the first day of the training program you need to |
| 5. Send memo for nominations | | | | be the first person in the room. Make sure you reach |
| The respective departments need to know about the | | | | well in advance with your team to prepare the room |
| program in advance. Ask them to send in their | | | | for the program before the participants get there. You |
| nominations well in advance so that you know how | | | | will waste less time and be more productive that way. |
| many participants to cater for. | | | | 16. Mark Attendance |
| 6. Send memo to participants | | | | Make sure you know who all attended the program. |
| Sometimes the participants are unaware that they | | | | Mark the presence of the participants in a register. |
| have been nominated. So write to them directly and | | | | 17. Evaluation |
| confirm their attendance. | | | | After the program is over have the participants |
| 7. Send memo to participants' supervisors | | | | evaluate the training provided. Have the speakers |
| This will help deal with any reluctance or red tape that | | | | evaluate the participants and get all the feedback you |
| the participant will face at work. It will also allow the | | | | can get . |
| supervisors to compensate for the absence of the | | | | 18. Certificates |
| participant during the training program. | | | | In a small ceremony have the participants receive their |
| 8. Book travel requirements and accommodation | | | | certificates of completion for the course. Give the |
| If you thought it was a good idea to train off campus, | | | | speakers their certificates of appreciation here as well. |
| make sure that you tie up all the travel details well in | | | | 19. Now make all remaining payments |
| advance. The last thing we want is for the participants | | | | Clear off all pending dues left over after conducting |
| to not reach the training venue in time. Or to not have | | | | the training program and balance your budget. Return |
| a place to stay. | | | | any pending money to the company accounts |
| 9. Meal arrangements | | | | department. |
| While a off campus catering will automatically fall into | | | | 20. Write your report |
| the hosting venue's purview, if the program in being | | | | Make a comprehensive report about the training |
| held in house you need to make these catering | | | | program conducted. Submit to the relevant authorities. |
| arrangements yourself. | | | | Now sit back and pat your back on a job well done! |
| 10. Order special stationery, folders needed | | | | |